Personal Data Processing Policy

Personal Data Processing Policy

This Privacy Policy has been prepared in order to ensure that Beata Kander Biuro Tłumaczeń INTERTEXT as the Data Controller collects and processes personal data in accordance with the personal data protection requirements and principles.

How did we acquire your data?

• directly from you,
• from an entity which has entered an agreement with INTERTEXT translation agency to perform services on your behalf,
• from a partner / third party working with INTERTEXT translation agency, who made your data available based on your consent,
• from publicly available sources such as the National Court Register, Central Registry and Information about Business Activities (CEIDG) or other similar sources.

The controller of your data is: Beata Kander Biuro Tłumaczeń INTERTEXT, ul. Młynarska 42, 01-171 Warszawa, NIP (tax number): 526 001 32 84, REGON (statistical number): 006727074, EMAIL: intertext@intertext.com.pl

The following data categories will be processed:

• your name and surname
• your contact details
• your registered address / residence address
• your PESEL number
• your professional experience
• professional position

Your data will be processed for one or more of the following purposes:

• the provision of translation services
• desktop publishing services (DTP)
• concluding an agreement with Beata Kander Biuro Tłumaczeń INTERTEXT
• accounting
• marketing
• conducting market research as well as quantitative research (surveys, questionnaires), qualitative research
• suppliers’ recruitment.

Your data is necessary for the full provision of our services as well as to be able to present these services to you. Providing your data is completely voluntary, however, it is necessary to conclude a contract, establish cooperation or process your order.

Providing the data necessary to issue an invoice is a statutory requirement pursuant to the Act on Value Added Tax. In other respects the provision of personal data is voluntary, is not a statutory or contractual requirement and is not a condition for the conclusion of a contract.

In the case of our suppliers, the provision of data is necessary to establish cooperation, commission services and fulfil all related obligations, including billing.

Consent Withdrawal

You may withdraw your consent to the processing of your personal data at any time, in any way, without any negative consequences to you. You may inform us about your wish to withdraw your consent by mail or e-mail sent to above mentioned address. It is key that we are able to record this information. Consent withdrawal does not affect the lawfulness of your data processing prior to the withdrawal, which means that until you withdraw your consent, we process your data in accordance with the provisions of applicable law.

The basis for the processing of personal data depending on the activity:

• conclusion and performance of an agreement with INTERTEXT translation agency,
• legal obligation of INTERTEXT translation agency (e.g. issuing an invoice),
• your consent,
• legitimate interest of INTERTEXT translation agency (direct marketing of our services and products, performance of an agreement concluded with INTERTEXT translation agency on your behalf by a third party),
• recruitment for in-house positions and for remote collaboration.

We will share your personal data with partner companies for their marketing purposes only upon your consent. We will only share your data with those partners, whose use of your personal data you have consented to.

Your data will be disclosed to recipients being companies cooperating with us and performing tasks on our behalf. In such cases, a contract of entrustment is concluded with these entities to ensure the security of your data. Due to the fact that these entities often change, we are not able to provide a full list of them, however, if you would like to know who we are currently working with, you have the right to request such information.

We will not transfer your personal data to any third countries (outside the European Economic Area). If your order requires such data transfer, we will inform you about it. We will transfer your data outside of the European Economic Area only upon your consent.

You have the right to access, correct, delete or restrict the processing of your personal data, transfer your personal data to another data controller or object to the processing of your data for the purpose of marketing of INTERTEXT translation agency’s own products or services .

Data retention period

Your data will be kept for as long as necessary for the performance of the contract between you and INTERTEXT translation agency, or a contract concluded by a third party on your behalf. After the expiry of this period, your data will be kept for a period of time corresponding to the statute of limitations of claims raised by or against INTERTEXT translation agency.

If your personal data is processed in order to comply with the controller’s legal obligations, the personal data will be kept for the time necessary to comply with this obligation. Data processed on the basis of your consent shall be processed until you withdraw your consent. If your personal data are processed on the basis of the controller’s legitimate interest, where the basis for processing is the performance of the contract concluded with INTERTEXT translation agency on your behalf, the data will be processed until the legitimate interest underlying the processing has been fulfilled If your personal data are processed on the basis of the controller’s legitimate interest, where the basis for processing is the direct marketing of products and services, your personal data shall be processed until you file an objection.

Where can you file a complaint against the processing of your personal data?

You can file your complaint with the President of the Office for Personal Data Protection.

How we will not process your personal data

Your personal data is not subject to automated processing (such as profiling) which may have legal effect on you or significantly affect you in a similar way, however, we use cookies and other systems registering traffic on our websites (profiling for marketing purposes).

Cookies

1. For your convenience, the intertext.com.pl website, hereinafter referred to as “the website”, uses cookies and similar technologies in order to personalise the content to the viewers’ needs and for statistical purposes. Cookies are small text files sent by a website that is visited by an Internet user to the user’s device.
2. Cookies are also used by services which we refer to for e.g. multimedia. Cookie settings may be changed in your browser settings. By not changing these settings, you accept our use of cookies.
3. The website uses performance cookies, which are used to collect information about how you use the website in order to make it work better, and functional cookies, which allow you to “remember” your settings (e.g. language, font size).
4. The intertext.com.pl website uses the following cookies:

• 1P_JAR
• CONSENT
• __utma
• __utmc
• __utmz
• pll_language
• wordpress_logged_in
• wordpress_test_cookie
• wp-settings-1
• wp-settings-time-1

5. The level of protection against cookies may be adjusted in each browser individually, up to the level of complete blockage of cookies. This increases the level of security and data protection, but may also prevent certain features, such as logging into your email account.

If you have any questions or comments regarding the processing of your personal data, feel free to contact us at the following email address: intertext@intertext.com.pl

Cookies consent:

This website uses cookies. By using our website you accept our use of cookies in order to make the viewing of our website more convenient to you. You can adjust your cookie choices anytime by changing your browser settings.